Product
What Sealinn does
Subcontractor insurance is five jobs, and four of them are unpaid admin. Sealinn takes the four: collecting the certificate, reading it, checking it against your requirements, and chasing the renewal. The fifth — deciding what to require — stays yours, because it depends on the job, the state and the contract above you.
Nothing below is a claim about accuracy or hours saved. It is a description of what the software does with a certificate once it arrives, written so you can check it against the product itself.
Smith HVAC
IncompleteNext reminder to Smith HVAC in 4 days
One subcontractor’s record: what is on file, what is still missing, and when the next reminder goes out without anyone sending it. The five steps below are how it got that way.
Step 1
Collect
You request documents from a subcontractor and they get a link. No account, no app, no password — they open it on a phone, attach what their agent sent, and that is the end of their side of it. That single decision is what makes the rest of this work at all, and it is the objection most worth reading in full: what your subcontractors actually have to do.
Step 2
Read
A certificate arrives as a PDF or a photo taken in a truck. Sealinn reads the ACORD 25 box by box — the named insured, the insurer behind the general liability, both narrow Y/N columns — and attaches a confidence score to every value, not one score for the page. How Sealinn reads a certificate explains what happens when it isn’t sure, which is the part that decides whether this is worth having.
Step 3
Check
Every value is measured against your requirement set — your limits, your endorsements, your document list — not against an opinion we shipped. A second set can override the first on one project, which is how the job that demands higher limits stops being something you hold in your head. What Sealinn checks lists which requirements block a certificate and which are only read and shown to you.
Step 4
Chase
Coverage lapses on a date nobody is watching, and the certificate’s own cancellation clause promises you almost nothing — 30 days notice of cancellation explains why. Sealinn runs the countdown instead: reminders ahead of every expiry date on file, escalation to you when a sub goes quiet, and a rejection that arrives with a fresh upload link attached rather than as an email somebody has to answer.
Step 5
Prove
The reason to do any of this is the day somebody asks. Every approval, override and rejection is written once to a log the application has no permission to edit — a database grant, not a policy. Every report and the audit log export to PDF, Excel or CSV, and you can download your certificates as a zip, organized by subcontractor — including after you cancel. The mechanics are on the security page, and what to have ready on audit day covers what an auditor actually asks for.
The parts worth reading in full
Three pages, each answering the question that actually decides whether a compliance tool is worth the trouble.
- How Sealinn reads a certificate — and what happens when it isn't sureSoftware that reads insurance paperwork is only worth having if it tells you when it is unsure. Here is exactly where the line sits, and what falls on each side of it.
- What Sealinn checks — and what it doesn'tEvery value on the certificate falls into one of three buckets: enforced against your requirement, read and shown to you, or captured and not checked. Here is which is which, without rounding up.
- What your subcontractors actually have to doThe fastest way to kill a compliance tool is to ask a two-person crew to create an account. So we don't. Here is the whole of what your subs are asked to do.
If you are still working out what to require in the first place, start with what to require before a sub starts — and if you are here because of one line in a subcontract, the COI terms pages decode that sentence phrase by phrase.